Student Orgnisations' Use of Campus Facilities and Equipment
A) Student Organisations’ Rooms (B301-B305) at LSK Complex (Block B)
The following rooms on 3/F of LSK Complex (Block B) are allocated to student organisations under HSUSU for meeting and storage:
Eligible Users
B301: Union Council of HSUSU
B302: The Editorial Board of HSUSU
B303: Executive Committee of HSUSU
B304 and B305: Students’ Associations and Affiliated Societies
B) Storage Rooms in Old Hall
Rooms H101-H103 in Old Hall are assigned as storage rooms for student organisations under HSUSU. Users should comply with the General Storage Guidelines.
C) Classrooms for meeting purposes
Classrooms will be arranged for student organisations to use for meeting and activity preparation after classes. The Union Council Sub-organisation Committee (UCSC, 屬委會) is responsible for allocating those rooms to sub-organisations. Student organisations should contact UCSC to reserve the rooms. Users should comply with the Terms and Conditions for Use of Classroom and 24-hr Facilities.
D) Lee Shau Kee Complex (Block B) Facilities
Students organisations should pay attention to application lead time.
| Type of Venues | Applications must be made at least | Applications can be made at most |
|---|---|---|
| Block B facilities | 15 calendar days | 3 months in advance (Sports-related activities) 2 months in advance (Non-sport related activities) |
Student organisations submit their application via email to sdcl.sao@hsu.edu.hk:
- A duly completed Application Form (SAO_SDCL_Form2a)
- Activity Proposal (including rundown/ itinerary, division of work, detailed budget plan, contingency plan)
- Form C endorsed by Sub-Organisation Committee of Students’ Union Council
- Complete the HSUHK Sports Facilities Booking Online Form to specify the detailed arrangement of the event
Please be reminded to read through the Information for Users of the Lee Shau Kee Complex before submitting application.
E) The Inspiring
Students organisations should pay attention to application lead time.
| Type of Venues | Applications must be made at least | Applications can be made at most |
|---|---|---|
| The Inspiring | 14 calendar days | 4 months in advance |
Student organisations submit their application via email to sdcl.sao@hsu.edu.hk:
- A duly completed Application Form
- Activity Proposal (including rundown/ itinerary, division of work, detailed budget plan, contingency plan)
- Form C endorsed by Sub-Organisation Committee of Students’ Union Council
Please be reminded to read through the Rules and Regulations for the Use of the Inspiring before submitting application.
F) Other Venues (except facilities in LSK Complex [Block B])
Student organisations should make their application through the Student Booking System (SBS) on eCampus. For guidelines and procedures, please refer to HERE.
Students organisations should pay attention to different application lead time.
| Type of Venues | Applications must be made at least | Applications can be made at most |
|---|---|---|
| Classrooms | 5 Working Days in advance | 60 Calendar Days in advance |
| Special Venues | 30 Calendar Days in advance | 60 Calendar Days in advance |
| Booths | 5 Working Days in advance | 60 Calendar Days in advance |
| Banner Spaces | 14 Working Days in advance | 60 Calendar Days in advance |
| Play Space (Outdoor Multipurpose Playground) | 7 Working Days in advance | 60 Calendar Days in advance |
For the reservation of Lecture theatres, student organisations should submit the application via email to sdcl.sao@hsu.edu.hk. (SAO_SDCL_Form2b)
G) Walkie-talkies and mobile speaker
Student organisations with needs can borrow walkie-talkies from the SAO on a first-come-first-serve basis. All on-loan items must be used within the HSUHK campus and are not transferrable to other parties. Student organisations should state the request in the Student Booking System (SBS) or by sending the Application Form to sdcl.sao@hsu.edu.hk. Application has to be made 5 working days in advance. For guidelines and procedures, please refer to HERE.
H) Pianos
Two pianos, one in the College Hall and one in the Auditorium (D201) can be applied for use by student organisations at the time they submit the venue application form. The use is bound by the following guidelines.
Piano in the College Hall (4/F, Block M)
- This piano is open for use by offices / schools / student organisations, subject to the availability of the venue.
- Student organisations wishing to use the piano for special function should indicate at the time they submit the venue booking application.
- All users should use the piano with care and should any problem be spotted regarding the functioning of the piano, please inform CDMO.
Grand Piano in Auditorium (D201)
- This piano is primarily for use for concerts and University functions.
- Offices / schools could apply for the use of it at the time they submit the venue booking applications to CDMO.
- Student organisations could apply for the use of it at the time they submit the venue booking application. Only special functions such as musicals and other music related performances would be considered.
- All users should use the piano with care and should any problem be spotted regarding the functioning of the piano, please inform CDMO.
Remarks
*All student organisations are strongly encouraged to plan ahead of their own activities. Usage of University’s amenities without prior permission is strictly prohibited.
* Student organisations should comply with the Guidelines for Student-led Activities. Penalties under the Point Deduction Scheme will be imposed on student organisations that fail to comply
with the rules and regulations .
*External organisations wishing to have its event(s) held at HSUHK Campus please contact the Campus Development and Management Office at 3963 3150.