Useful Information

Resources and Useful Information for Student Organisations

1) Student Leader Enhancement Series

To equip the office bearers of student organisations with knowledge and skills in running and managing a student organisation as well as planning and organising events, Student Affairs Office offered a series of training sessions for them. For details, please refer to this page.

2) Application for use of campus venues and facilities

Student organisations could apply for the use of campus venues and facilities for holding activities. For details and procedures, please refer to this page

3) Functional email accounts

Student organisations could make use of its functional email account to connect with the HSUHK community. For details, please refer to this guidelines.

4) Application for address proof 

Student organisation that would like to apply for address proof should submit the duly completed application form via email to

5) SUSA System

SUSA System is developed for HSUSU to manage its member.  Presidents and Vice-presidents of student organisations may visit to the System to check the SU membership status of all current HSUHK students. 

6) Guidance notes on proposal and report writing

Student organisations may refer to the below guidance notes for reference:

7) About Confidentiality of Information and Personal Data (Privacy)

The University undertakes to comply with the requirements of the Personal Data (Privacy) Ordinance (the Ordinance), to ensure that personal data kept are accurate, securely kept and used only for the purpose for which they have been collected. Student organisations should also comply with the guidelines and procedures. For details, please refer to the following links:

8) About Sexual Harassment

The University is committed to equal opportunity in academic pursuit and employment and the elimination of discrimination in any form against any staff members, students and/or any other persons who have dealings with the University, in compliance with the Equal Opportunities Ordinances in Hong Kong.

For details of the University’s policy, please click HERE

For information of the Equal Opportunities Commission, please click HERE.

Complaints on discrimination or sexual harassment can be reported to the Equal Opportunity Officers:

  • Mr Charles Chan ( Student Development and Campus Life Section, SAO),
    Tel: 3963 5256,  Email:; OR
  • Ms Amy Chu (Career Planning and Development Section, SAO)
    Tel: 3963 5559,

All complaints will be treated with the utmost sensitivity and in strictest confidence.


Student Development & Campus Life Section


Tel.: 3963 5560